Secretary-Treasurer Task |
Date |
| Remind Chair to appoint nomination committee | August |
| Ask AIP to send Membership list to Chair | August |
| Ask (beg) for for newsletter input | October |
| Invite members to nominate candidates for election | November |
| Correspond with APS about student travel grants | Novermber |
| Invited papers deadline (approximate) | November |
| Circulate Division non-Fellows list to Exec Committee | November |
| Contributed papers deadline (approximate) | December |
| Nominating Committee submits election slate | December |
| Check on business meeting location (order food) | January |
| Schedule Executive Committee meeting (usually over dinner) gaier@aps.org | January |
| Collect input for Feb Newsletter | January |
| Collect statements for e-ballots | January |
| Discover new fellows, invite to Business meeting, send pins/cert. if unable to attend | Jan/Feb |
| Setup ballots on aps site (unitelections@aps.org) | February |
| Approve/collect student travel requests | February |
| E-mail to DAP reminding to nominate Fellows (by 4/1?) | March (early) |
| Regular payment list to Executive Officer | March |
| Business Meeting agenda to Membership | March |
| Receive/count ballots (mail-ins) | March |
| Notify candidates of election results | March |
| Arrange certificate for DAP Student Award with APS | March |
| Chair reports to Executive Officer (remind) | March |
| Date of Annual April Meeting | April |
| Present election results and financial report to Exec Committee and Membership | April |
| Provide travel reimbursement forms to supported students/invited speakers | April |
| Update list of Exec Comm members on Web site | May |
Modified 13 Feb 2005 by Mark Leising